ISSUE 525: The high-tech office- Nov
16 1999
ALAN ZISMAN
SmartSuite from Lotus is solid office software
Microsoft Office seems untouchable, controlling
by some accounts as much as 90 per cent of the
market for business word processor + spreadsheet + kitchen sink
software. And with Corel's WordPerfect Office in the role of
also-ran, it would seem like there was nothing more to say on the
topic.
But still more contenders have to be heard from.
Lotus (owned by IBM) has remained in
the Office suite business, pretty much from the beginning. In fact, the
word processor AmiPro was the original Windows word processor --
released at a time when there was no Microsoft Word. AmiPro morphed
into Word Pro, the cornerstone of Lotus's SmartSuite.
"Never heard of it," I hear you say. And that's the
problem. Despite having a long history and despite providing a solid
collec-
tion of usable applications, SmartSuite has proven un-
able to hold onto much mind share in the marketplace. And it's too bad,
because it's a pretty good package that deserves better than it's re-
ceived. Lotus sent me a copy of its current release -- SmartSuite 9.5
Millennium Edition. In the box, you'll find Lotus's take on the classic
office suite application collection:
* Lotus 1-2-3 Spreadsheet ("Oh yeah. I've heard of
that. I didn't know they made it anymore"). The new version promises
compatibility with Excel, along with 60 new functions and a host of Web
features.
* Word Pro word processor, arguably the best of the
bunch at page layout. The new version can be customized to mimic Word's
toolbars and to automatically translate Word macro commands, along with
the ability to open and save in Word and WordPerfect format. Like its
competitors, it does a reasonable job of saving directly to Web HTML
format.
* Freelance Graphics, the presentation graphics
program that pioneered templates to simplify the creation of attractive
and consistent slideshows. Save and Go allows presentations to be sent
to people that don't have a copy of Freelance, or to publish slideshows
to the Web.
* Approach database, one of the few office suite
databases that is simultaneously powerful and, well, approachable. Does
anyone other than a database professional really use Microsoft Access
or Corel's Paradox? This version of Approach allows creation of
database reports for the Web and makes it easy to create reports from
Lotus Notes information.
* Organizer R5, the latest version of the calendar and
phone book that successfully mimics a classic print-daybook's look and
feel. This version adds scheduling across the Internet and beefed up
contact management.
All of these are solid competitors, with several
components arguably the best in their class. Even die-hard Micro-
soft Office users might want, for example, to try out Approach or
Organizer.
As the telemarketers like to say, "Wait, that's not
all!"
The package also contains a copy of IBM's ViaVoice,
allowing users to train their computer to recognize their voice and
take dictation, right into Word Pro or 1-2-3. ViaVoice can
be used to "take dictation" or to control the programs' menus and
commands.
FastSite is a Web document publisher, aimed at the
exploding number of businesses using Web tools on their internal
network. It automates conversion of bunches of documents -- whether
from SmartSuite, Microsoft Office or Word Perfect -- into HTML Web
format and sends them to your chosen Web or FTP server on the Internet
or the office Intranet, ready for viewing. FastSite spruces up the
documents, generates a home page, adding navigation buttons and links
between the documents -- all without needing to open the documents
themselves.
SmartCenter bills itself as an Internet Information
Manager offering a single screen that can be customized to show
frequently accessed Web pages such as stock quotes
and weather information along
with easy access to the SmartSuite
applications.
Previous versions of SmartSuite featured strong
integration with Lotus Notes, a popular way for businesses to share
information across a network. The copy I received goes one step
further, including an actual copy of Lotus Notes R5 client in the box.
The suite's applications all include the ability to open or save files
directly from a Notes Domino server.
In addition to the standard print-
ed documentation, Lotus has tossed a copy of SmartSuite for Dummies
into the tightly packed box.
Installation requires 100 to 150 megs of drive space,
but will run on a several-generations-old 486 or better (though you'll
need at least a Pentium 166 and an additional 100 megs of space to use
speech recog-
nition). The program retails for about $600, with a $225 upgrade for
current users. Purchasers of IBM computers, including the popular
ThinkPad notebooks, may find SmartSuite pre-installed.
SmartSuite offers lots of value and deserves more
attention than it's received. Next week, we'll take a peek at the
office suite that Sun wants you to use -- and is giving away
free. *
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